Storing papers or documents
Are you finding that a lot of your available space is taken up by paperwork? You are not alone! This is one of the easiest ways to declutter your home. Here are some tips on storing documents.
- Make sure your storage facility has security! Is it a gated facility? Is there video surveillance? If not, there should be. Lincoln Street Storage has those features! Anything important enough to store is important enough to guard. We have an on-site manager and both security features mentioned. Making sure your things are safe is very important.
- It is always a good idea to make back-up copies of any important documents. Keep them in a separate location. Flash drives or CDs are good options.
- Minimize the number of people to whom you give information such as gate codes.
2. Load Properly!
- Do not overload boxes. Papers get very heavy! Be reasonable on how heavily you pack boxes. Try not to go over 30-50 lbs.
- Also make sure the boxes aren’t too empty. Not enough in a box means things shift while transferring them. Fill empty space with binders or filler of some kind to keep papers from shifting, thus ruining your ability to find things later.
- Be careful not to use newspaper as filling, as the ink may rub off and transfer to other documents.
- Organize papers before storing them. This will make it easier to find what’s necessary later. Put older papers toward the back or bottom of a stack.
- Keep important papers toward the front or top for easy access.
- Separate like documents with folders or binders.
- Label everything!
4. Store Properly!
- Store in file cabinets or fire-proof safes, if possible. If not, try to find air-tight containers to protect against moisture.
- Lift boxes off the concrete floor by stacking them on pallets, pieces of furniture, or shelving if possible. This will also minimize boxes drawing moisture.
- Give a little space between the wall and storage containers for air flow.